Due to some stuff brought up in recent posts I believe it is time to once again extol the virtues of Ms-Demeanor's Patented Where Did I Put That Fucking Paper Organizational Binder.
Hello! I am a disorganized adult! This is the system by which I manage my important shit like pink slips for my car and medical records and tax information.
You're going to need:
- A 3-Ring Binder
- Transparent Sheet Protectors
- Notebook dividers (optional but VERY useful)
- A backpack (optional)
So the way this system works is you put the sheet protectors into the binder. You can either use the dividers to divide the binder into sections or you can label some of the sheet protectors to make different sections but what you are generally going to do is make sections of the binder labeled things like "taxes" or "vet" or "doctor" and put a few sheet protectors in each section.
Then all of your papers with important information get crammed in that folder. You don't organize them, you don't sort them by date, you don't alphabetize. You put things vaguely relating to taxes into the sheet protectors in the taxes section. You put things relating to cars in the cars section. You don't even attempt to make this readable - you're not using sheet protectors so that you can read each page and keep it legible, you're using sheet protectors because it's a cheap plastic bag that will sit nicely in a binder.
You CAN put stuff into the individual sheet protectors when you get it, but let's be realistic you probably WON'T do that, so just tuck individual papers into the front of the binder until you get to a critical mass of paperwork then take an hour to sit down and sort into categories and put it in the binder once every six months to three years (depending on how frequently you get paperwork). Sometimes these sections will outgrow their original allotted space - since my spouse had a transplant surgery the medical section has had to become its own folder - and that's okay. If you end up with multiple folders just keep them together (this is why the backpack is an option, and one I strongly recommend).
Because yeah, if my organization system relies on opening up a drawer and putting something where it belongs as soon as I get the paper, I will simply not be organized. It's not going to happen. But I can handle a messy stack of paper that sits in one place and grows until it is time to shove it into a binder. I can't organize things for thirty seconds a day every day but I can organize things for an hour once every year or so (maybe two hours every five years when I sort out stuff I don't need like copies of warranties for parts on a car I don't own anymore).
When my mom died she had about fifty pounds of paper files in her office that were neatly organized in a system that didn't make any sense to my dad, my sister, and I. I ended up sorting through those files for twenty hours, tossing out copies of paid invoices from ten years ago and student handbooks from my junior high school. I reduced one filing cabinet, two desk file drawers, and a foot-high stack to a six inch binder that I gave to my dad. My mom died five years ago; two months ago my dad asked me about a medical document and I was able to tell him to go look for it in the medical section of the binder. It was there, because ALL IMPORTANT SHIT GOES IN THE BINDER.
Where is my birth certificate? In the binder. Where is my tax return from 2017? In the binder. Where is the record of my dog's last rabies shot? In the binder. Where are the records for my life insurance? In the binder.
A lot of what people consider "being organized" breaks down to whether or not you can find the specific things that you're looking for. Does my binder look nice? Is it aesthetic? Does it have color-coded tabs and papers all laid out neatly? Absolutely fucking not. But if you ask me where to find a paper I know that I can do so within about five minutes of shuffling through the pile of letter-folded sheets that I pulled out of the appropriate section of the binder.
I've discussed the Where Did I Put that Fucking Paper Binder before, but now it is time to expand that concept to the Backpack of Important Shit.
You likely have Important Shit that does not fit in a binder. Some of my Important Shit that does not fit in a binder is stuff like jewelry and the spare key for my car. Other stuff - the reason I decided to bring this up at all - includes my backup hard drive and packaging (including product key codes) for pretty much all of the software that I own. This is also where I store printed out copies of the recovery codes for most of the online accounts that I have.
There's a lot of weird fiddly shit that we have to have that we might not access all that often. This is the kind of stuff that might end up in junk drawers or under sinks or in disused laptop bags or kicking around under a bunch of papers in a desk drawer.
It doesn't matter so much when that weird fiddly shit is a set of hex keys or a utility knife or a protractor or a copy of a student handbook but it DOES matter when it's something that you might need to put your hands on in a hurry. If your computer crashes, you're not going to want to track down the software in the back of a filing cabinet and the backup drive from somewhere in the bowels of your desk. If you lock your keys in your car you are not going to want to figure out if your spare is in a junk drawer or the old purse where you keep semi-important stuff or the tin on your desk that has buttons and pins and headphone covers. Just put it in the Backpack of Important Shit and when you need it you know where to look.
So anyway, if you are a person who is a minor disaster who has trouble finding important things when you need them please don't think that you have to get your life together and have a nice organized filing cabinet or clear plastic bins full of documents or a neatly divided storage closet where everything from board games to backup drives has its own neatly labeled place. Just assign ONE LOCATION for important shit and start putting the important shit there. It doesn't matter if you have a filing cabinet where you keep old copies of homework and printouts of online orders and family history records - you do not need to keep everything that is file-able in one place and depending on what level of catastrophe you are it might be detrimental to you if you try to do that. It doesn't matter if you have a jewelry box where you keep your collection of gauges and wrist cuffs; if you are going to stress out about where grandma's ring is when you're digging through your collection of cheap earrings and silver pendants then *do not keep grandma's ring or any other Important, Vital, Cannot Be Lost jewelry in with your day-to-day wear*.
I live someplace that has fires. My binder got upgraded to my Backpack of Important Shit when the fires were getting uncomfortably close to the house I was living in and I wanted to have one bag to grab if we had to get out fast. Once I did that, I never took the binder out of the backpack and the backpack has now made three moves with me and has meant that I've had my birth certificate handy when I needed it in the middle of a move between two states, I was able to provide a history of my cholesterol panel going back six years to a visiting nurse, and I was able to give the exact names and contact info of my spouse's previous surgeon to the hospital when I had unexpectedly moved to a new state with three bags and my work computer at the beginning of the pandemic.
Get yourself a backpack of important shit and a folder of where the fuck did i put that paper. It is so much easier to search a backpack for important shit than to go through an entire house and it is so much easier to flip through a binder than it is to dig through a filing cabinet.
Anyway good luck and happy adulting.
